“Option A2—In-Person Elections; Nominating Committee and Nominations by Petition
Section 1. Nomination procedures.
a. At least 120 days before each annual meeting the chair will appoint a nominating
committee of three or more members. The nominating committee will nominate at least one
member for each vacancy, including any unexpired term vacancy, for which elections are
being held, and determine that the members nominated are agreeable to the placing of their
names in nomination and will accept office if elected. The nominating committee must
widely publicize the call for nominations to all members by any medium and interview each
member that meets any qualifications established by the nominating committee.
b. At least 90 days before the annual meeting, the nominating committee files its nominations
with the secretary of the credit union. At least 75 days before the annual meeting, the
secretary notifies, in writing, all members eligible to vote that they may make nominations
for vacancies by petition signed by 1% of the members with a minimum of 20 and a
maximum of 500. The secretary may use electronic mail to notify members who have opted
to receive notices or statements electronically.
c. The written notice must specify that the credit union will not conduct the election by ballot
and there will be no nominations from the floor when the number of nominees equals the
number of open positions.
d. The notice will include, in a form approved by the board of directors, a brief statement of
qualifications and biographical data for each nominee submitted by the nominating
committee. Each nominee by petition must submit a similar statement of qualifications and
biographical data with the petition.
e. The written notice must state the closing date for receiving nominations by petition. At
least 40 days before the annual meeting, nominee(s) must file the nomination petition with
the secretary of the credit union. To be effective, nominee(s) must include a signed certificate
with the nomination petition stating that they are agreeable to nomination and will serve if
elected to office.
f. At least 35 days before the annual meeting, the secretary will post the nominations by
petition along with those of the nominating committee in a conspicuous place in each credit
union office and on the credit union’s website (if the credit union maintains a website).
Section 2. Election procedures.
a. The secretary must place all persons nominated by either the nominating committee or by
petition before the members. When nominations are closed, the chair appoints the election
tellers. The election tellers distribute the ballots, collect the ballots, and tally the votes, and
the chair announces the results. Except when there is only one nominee for each open office,
all elections are by ballot and determined by the plurality of vote.
b. There are no nominations from the floor if there are sufficient nominations by the
nominating committee or by petition to provide at least one nominee for each open position.
If there are nominations from the floor and they result in more nominees than open positions,
the chair will close nominations, and appoint election tellers. The election tellers distribute
the ballots, collect the ballots and tally the votes, and the chair announces the results. If there
is only one nominee for each open office, the chair may take a voice vote or declare the
election of each nominee by general consent or acclamation.”
Excerpt from National Credit Union Administration website